INDIAN GRAIN STORAGE MANAGEMENT & RESEARCH INSTITUTE, JORHAT

MANUAL – 1

PARTICULARS OF I.G.M.R.I.(FS),JORHAT, ITS FUNCTIONS & DUTIES

Indian Grain Storage Management and Research Institute, Field Station, Jorhat(Assam) was established in 16^th May,1981 to promote the research and development (R&D) activities in the field of post harvest technology in the high humid and high rainfall areas of N.E. region. At present its area of operation falls under the 10 States of N.E. and Eastern Region i.e. Assam, Arunachal Pradesh, Meghalaya, Mizoram, Nagaland, Tripura, Sikkim, West Bengal and Andaman & Nicobar Island.

FUNCTIONS AND DUTIES :

The functions and Duties of different divisions of IGMRI, F.S., Jorhat are as follows :

PEST CONTROL AND STORAGE DIVISION

(i) Testing of new insecticides, rodenticides, fungicides and non-chemical methods for control of stored grain insects, rats, mites fungi;

(ii) Assessment of foodgrain losses and their quantitative and qualitative estimation;

(iii) Evaluation of pest control methods and development of code of practices for safe

storage of foodgrains;

(iv) Study on insecticide/pesticide resistance in stored grain insects/pest;

(v) Monitoring of pesticide residues and mycotoxins contamination in foodgrains.

TRAINING DIVISION

The I.G.M.R.I., field station , Jorhat conducts the following certificate courses :-

(i) Long Term Training Course (Two months duration) on “Scientific Methods of Storage and Inspection of foodgrains” for the officials as Departmental nominee of Central Govt. / State Govts., FCI, CWC, SWCs, Food and Civil Supplies Corporations, State Agriculture Departments, Agriculture Universities and private candidates having qualifications of Graduate level in Agriculture or Science with Biology and Chemistry as Compulsory subject.

…..2/-

-:2:-

(ii) Short Term Training/refresher courses (1-2 weeks duration) on :

a. Storage Pest Management and Fumigation;

a. Chemical and Physical Analysis of foodgrains;

b. Rodent Control.

(iii) Artisan Training Course ( ten days duration ) for the rural Artisans on the fabri- cation of modern and IMPROVEMENT IN traditional storage structures.

ENGINEERING DIVISION

i. Designing, developing and fabrication/construction of metallic and non-metallic storage structures;

ii. Improvement of existing/ traditional storage structures;

iii. Testing of designs developed by other agencies;

EXTENSION DIVISION

The function of Extension division is to plan and devise through the employment of various media of communication publicity, creation of a climate for acceptability of modern/ improved storage technology developed and recommended by the Institute.

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MANUAL-II

THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES

S.No.	Name of Post	Allotted Powers & Duties
1.	Agriculture Technologist	Vacant*
2.	Assistant Director(S&R)	Associate investigator of R&D and AAP Project works. Reporting to Officer-in-Charge inadministrative and technical works. Preparation of reports (MPR., QPR,Annual etc.) Additional Charge in the absence of Agricultural Technologist DDO, Administrative and Technical Head of the F.S., supervision of all administrative and technical works pertaining to the F.S. including Hostel etc.
3.	Technical Officer(S&R) (Two Posts)	Co-investigator to different R&D and AAP project works and as a reporting officer to A.D. preparation of MPR & QPR.
4.	Senior Clerk	Preparation of Bills, reports pertaining to expenditure, Budget, handling of cash etc. Maintenance of Records, files, Registers etc. Typing of reports etc. Additional Charge Timely submission of all monthly, quarterly and annual reports including Hindi report, office management including keeping of all sorts of administrative files. Submission of bills, Registers to officer in charge in time. Noting and drafting of administrative quaries, Reports, proposals etc.
5.	Jr. Clerk	Entry to PBR, G.P.F. Ledger, Receipt & Despatch of letters, preparation of bills etc. Typing works.
6.	Lab Assistant	Maintenance of Lab. Equipments Lab. Chemicals etc. Preparation of Reagents, solutions etc. Assistance in Research and Development work, project works both in physical and chemical Lab. Additional Charge General storekeeping, Preparation of Purchase proposal and other related work.
7.	Driver	Maintenance of Log book, proper maintenance of vehicle and driving of staff car.
8.	M.C.O.	Proper maintenance of workshop Machineries tools preparation of jobs sheet etc. Fabrication of Metallic and Non-metallic bin, inlets & outlets etc. Demonstration to trainees. Additional Charge: Supervision of Eng. Workshop including the maintenance of Machineries. Implementation of allotted Eng. Works, including training, sketching/drawing and reporting of Eng. Project Works.
9.	Carpenter	Proper maintenance of Carpentary tools etc. Farbrication/errection of wooden Bins, Model etc.
10.	Jr. M.C.O. (3 posts)	To provide assitance to MCO in fabrication, erection of Metallic & non-metallic bins. Models, inlets & outlets storage structures of different kinds.
11.	Lab Attendant	Cleaning/Washing of Glass apparatus, Lab, Proper display of chemicals/apparatus and assistance in preparation of Reagents/solutions etc. both in physical and chemical Lab.
12.	Field Man	Attending of office/field works both administrative and technical.
13.	Mali	Maintenance of lawn, park and gardening both indoor and outdoor, including preparation of seed beds, plantation and watering.
14.	Watchman (two posts)	Watch and ward duty both at day and night at the complex.
15.	Safaiwala	Proper cleaning and sweeping of whole office building, work shop, Hostel and the campus.

*Agricultural Technologist bing “Head of the Office” is overall incharge of the Field Station, acts as Controlling Officer and DDO, exercises administrative and financial powers delegated by the Ministry . He is responsible for planning, organizing and controlling of all the affairs and activities of the Institute including teaching and research.

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MANUAL – III

THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY

S.No.	Type of Cases	Level of final disposal	Channel of Submission
1	2	3	4
1.	Status paper of the research projects	Director	TO/AD/AT
2.	Final report of research project	Director	TO/AD/AT
3.	Compiled project reports	Director	TO/AD/AT
4.	Material for annual report	AT	TO/AD
5.	Technical advice	AT	TO/AD
6.	Monthly/quarterly progress reports	AT	TO/AD
7.	Indent for pesticides/Equipment chemicals etc.	AT	TA/AD
8.	Correspondence regarding Organisation of Long Term Training Courses (LTTC)	AT	TO/AD
9.	Correspondence regarding Organisation of Short Term Training Courses(STTC)	AT	TO/AD
10.	Correspondence with SGC Office/State Govt./NGO for conducting artisan training courses	SAE	TA/FM/AE
11.	Supply of technical specification/literature on storage structures etc.	SAE	TA/FM/AE
12.	Supply of bin components to SGC Offices	AT	TO/DD
14.	Audit Inspection Reports and action thereon	AT	Sr.Clerk/AD
15.	Maintenance of personal records and Service Books of the officials	AT	Jr.Clerk/Sr.Clerk
16.	Processing of Pension Papers	AT	Jr.Clerk/Sr.Clerk
17.	Watch and Ward of the Institute	AT	Jr.Clerk/Sr.Clerk
18.	Preparation of BE,RE and final estimate and submission to Ministry	AT	Jr.Clerk/Sr.Clerk
19.	Preparation of Salary/Medical/LTC/TA bills and other personal claims etc. Maintenance of GPF records of Group D staff	AT	Jr.Clerk/Sr.Clerk
20.	Obtaining sanction for Contingent expenditures, advances and personal claims and submission of bills to PAO	AT	Jr.Clerk/Sr.Clerk
21.	Procurement of stationery, Chemicals & glass ware items, equipments, furniture, machine repair and maintenance & upkeep of office vehicles and equipments.	AT	Jr.Clerk/Sr.Clerk
22.	Issue of store to officials/Divisions	AT	Jr.Clerk/Sr.Clerk
23.	Work related to Rajbhasha	AT	Jr.Clerk/Sr.Clerk

MANUAL-IV

THE NORMS SET BY IGMRI,JORHAT FOR DISCHARGE OF ITS FUNCTIONS

S.No.	Type of Cases	Time limit for disposal (No. of days)
1.	Submission of final project reports of completed projects	60 days
2.	Scrutiny of application/bio data of sponsored and private candidates for admission to Long Term Training Courses as per norms by the Training Division and approval of the Director.	25 days.
3.	Issue of circular to State agricultural department, save Grain Campaign offices and non Govt. Organisation for sponsoring candidates for Artisen Training Courses.	20 days.
4.	Examination of purchase proposals, inviting quotations/rate contract and issue of supply order.	45 days
5.	Examination of bills/invoice or supplied material/service, obtaining sanction and release of payment to the firms	30 days
6.	Examination of audit inspection reports and replies	60 days
7.	Preparation of BE and RE	10 days
8.	Processing of personal claims of officials	30 days.

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MANUAL – V

THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY I.G.M.R.I., JORHAT

1. The set of rules & regulations notified by the Govt. of India, common for all Govt. Deptts. Including the fundamental rules, supplementary rules, general financial rules, central treasury rules, CCS (Conduct) rules, CCS (Classification Control & Appeal) rules, official language rules and the manual of office procedure etc. in discharging the administrative functions.

1. Allotment of Govt. Quarters Rules.

3. Instructions/guidelines issued by the M/O CAF&PD, for conducting Artisan Training Course.

4. Training Manual on Storage and Inspection of foodgrains at Commercial and

Farm level.

5. Guide for fabrication of metal bins.

2. Other compilations of rules and regulations issued and brought out by the Ministry of Finance, M/O HA’DOP&T etc. from time to time.

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MANUAL –IX

DIRECTORY OF OFFICERS AND EMPLOYEES OF INDIAN GRAIN STORAGE MANAGEMENT & RESEARCH INSTITUTE, JORHAT

Sl. No.	Name of the Officer/ employee	Office Address	Tel. No.	Residential Address	Tel. No.
1	Sh.K.L.Kharari Assistant Director(S&R)	IGMRI, Jorhat	2340070	IGMRI Campus, Rawriah Tini Ali, Jamuguri Village Road, Jorhat-5 (Assam)
2	Sh. S.K.Das Tech. Officer	IGMRI, Jorhat	-	-do-
3	Sh. S. M. Kamthana	IGMRI, Jorhat	-	-do-
4	Sh. M.Topno Sr.Clerk	IGMRI Jorhat	-	Nowsalia gaon K.B.Road, Borbheta, Jorhat-785001	0376-2372065
5.	Sh.U.K.Sarmah Lab Assistant	IGMRI, Jorhat	-	Tarajan West A.T.Road, Jorhat-785001	-
6	Sh.P.K.Bairagi Jr.Clerk	IGMRI, Jorhat	-	IGMRI Campus, Rawriah Tini Ali, Jamuguri Village Road, Jorhat-5 (Assam)	-
7	Sh. H.N.Baruah Driver	IGMRI, Jorhat	-	-do-	-
8	Sh.A.C.Dag Carpentar	IGMRI, Jorhat	-	-do-	-
9	Sh.T.R.Baruah M.C.O.	IGMRI, Jorhat	-	Ulutolia Vill. P.O. Kunwari Pukhuri, Jorhat	-
10	Sh.P.K.Gogoi Jr.M.C.O.	IGMRI, Jorhat	-	Habungi Gaon, P.O.Chaliha viz Jorhat-5,Jorhat	-
11	Sh.S.Chetia Jr.M.C.O.	IGMRI, Jorhat	-	Mekngial gaon P.O.Bor Ahom Kathoni,Jorhat-6	-
12	Sh.N.Das Jr.M.C.O.	IGMRI, Jorhat	-	Rajamoidam New Colony,Jorhat-1	-
13	Sh.K.C.Das Lab Attendant	IGMRI, Jorhat	-	C/O D.Borah Navapur, Jorhat-1	-
14	Sh. Robin Sarmah Fieldman	IGMRI, Jorhat	-	Chirotia gaon, Jorhat-6	-
15	Sh. N.S.Das Mali	IGMRI, Jorhat	-	IGMRI Campus,Jorhat-785001	0376-2301086
16	Sh. Amar Balmiki	IGMRI, Jorhat	-	Engineering College Road, Kalyanpur Basti	0376-2372420
17.	Smt. Mandira Bhuyan Watchman	-do-	-	Bhuyan Chuk gaon, Bahona Tini Ali P.O. Bahona Jorhat	0376-233003

MANUAL –X

MONTHLY REMUNERATION RECEIVED BY THE OFFICERS AND

EMPLOYEES IN IGMRI,JORHAT

As on September, 2005

Sl. No.	Name	Designation	Pay Scale (Rs.)
1.	Sh.K.L.Kharadi	Assistant Director(S&R)	Rs.8000-275-13500
2.	Sh.S.K.Das	Technical Officer(S&R)	Rs.10000-325-15200 (2^nd ACP)
3.	Sh.S.M.Kamthana	Technical Officer	Rs.8000-275-13500
4.	Sh.M.Topno	Sr.Clerk	Rs. 4000-100-6000
5.	Sh.U.K.Sarmah	Lab Assistant	Rs.5000-150-8000
6.	Sh.P.K.Bairagi	Jr. Clerk	Rs. 3050-75-3950-80-4590
7.	Sh. H.N.Baruah	Driver	Rs.4000-100-6000 (1^st ACP)
8.	Sh.A.C.Das	Carpenter	Rs.32000-85-4900 (1^st ACP)
9.	Sh. T.R.Baruah	MCO	Rs.3200-85-4590 (1^st ACP)
10.	Sh. P.K.Gogoi	Jr. MCO	Rs.3050-75-3950-80-4590 (1^st ACP)
11.	Sh.S.Chetla	-do-	-do-
12.	Sh.N.Das	-do-	-do-
13.	Sh.K.C.Das	-do-	Rs.2750-70-3800-75-4000 (1^st ACP)
14.	Sh.Robin Samrah	-do-	Rs.2610-60-2910-65-3300-70-4000(1^st ACP)
15.	Sh. N.S.Das	Mali	-do-
16.	Sh.A.Balmiki	Safaiwala	-do-
17.	Smt. M.Bhuyan	Watchman	Rs.2660-60-3200

MANUAL-XII

THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

Not applicable to this station

MANUAL-XIII

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED BY IGMRI, JORHAT

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Since no subsidy programmes run in the Institute, hence not applicable.

MANUAL-XIV

DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD IN IGMRI, JORHAT, REDUCED IN AN ELECTRONIC FORM.

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MANUAL-XV

THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE IN IGMRI, JORHAT.

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MANUAL-XVI

THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS.

Sr. Name Designation Phone Fax

No. Office Residence

01. Sh. S.K.Srivastava Joint 011-23387334 011-24366824 -

Commissioner(S&R)

(Senior Central Public

Information

Officer)

02. Dr. S.K.Ghosh Director 0122-2316601 0122-2316553 0122-2316601

(Central Public

Information

Officer)

03. Sh. K.L.Kharadi Officer-in-Charge 0376-2340070 - -

(Central Asstt.

Public Information

Officer)

MANUAL-XVII

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED.

The Institute has got the following facilities for smooth functioning of various activities.

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S.No.	Major Head	Budget Estimate Final 2005-06	Total progressive expenditure end upto the end of the month of August,2005
1.	Salaries	28,00,000	12,08,014
2.	Medical	1,00,00	1,778
3.	Wages	20,000	1,920
4.	T.E.	2,00,000	76,224
5.	S & M	50,000	-
6.	Minor Works	4,60,000	-
7.	Sch. & Stip	60,000	24,750
8.	Information Technology (i) O.E. (ii)Prof..Ser (iii)Other Ser.	1,00,000 10,000 20,000	- - -
	Total Rs.	42,20,000	14,09,806

INDIAN GRAIN STORAGE MANAGEMENT & RESEARCH INSTITUTE, JORHAT

MANUAL – 1

MANUAL – III

MANUAL – V

MANUAL – VI

DIRECTORY OF OFFICERS AND EMPLOYEES OF INDIAN GRAIN STORAGE MANAGEMENT & RESEARCH INSTITUTE, JORHAT

MANUAL –X

MANUAL-XII

MANUAL-XIII