INDIAN GRAIN STORAGE  MANAGEMENT  & RESEARCH INSTITUTE, LUDHIANA
 
MANUAL – 1

 

PARTICULARS  OF I.G.M.R.I.(FS),LUDHIANA ITS FUNCTIONS & DUTIES

 

            Indian Grain Storage Management and Research Institute, Field Station, Ludhiana(Punjab) was established in 1968 to promote the research and development (R&D) activities in the field of post harvest technology in the States of Punjab, Himachal Pradesh, Jammu & Kashmir and part of Haryana.

               

FUNCTIONS AND DUTIES :

 

            The functions and Duties of different divisions of IGMRI, F.S., Ludhiana are as follows :

 

PEST CONTROL AND STORAGE DIVISION

 

(i)              Testing of new  insecticides,  rodenticides, fungicides and non-chemical methods for control of stored grain insects, rats, mites fungi;

 

 (ii)       Assessment  of  foodgrain  losses and their quantitative and qualitative estimation;  

 

(iii)       Evaluation of pest control  methods and development of code of practices for safe

            storage of foodgrains;

 

(iv)              Study on insecticide/pesticide resistance in stored grain insects/pest;

 

  (v)      Monitoring of pesticide residues and mycotoxins contamination in foodgrains.

 

TRAINING DIVISION

 

            The I.G.M.R.I.,  field  station , Jorhat  conducts the following certificate courses :-

 

  (i)       Long Term Training Course (Two months duration) on “Scientific Methods  of Storage   and   Inspection  of  foodgrains”  for  the  officials   as   Departmental     nominee  of   Central   Govt. / State   Govts.,  FCI,  CWC,  SWCs, Food and Civil   Supplies Corporations, State Agriculture Departments, Agriculture  Universities and   private   candidates   having  qualifications  of  Graduate level in  Agriculture or  Science  with Biology and Chemistry as Compulsory subject.          

 

 

…..2/-

 

-:2:-

 

(ii)                Short Term Training/refresher courses (1-2 weeks duration) on : 

 

a.                 Storage Pest Management and Fumigation;

 

b.                Chemical and Physical Analysis of foodgrains;

 

c.                 Rodent Control.

                             

 

 

 (iii)      Artisan Training Course ( ten days duration )  for the rural Artisans on the fabri-        cation of modern and IMPROVEMENT IN  traditional storage structures.

 

 

ENGINEERING DIVISION

 

i.               Designing, developing and fabrication/construction of metallic  and non-metallic storage structures;

 

  ii.        Improvement of existing/ traditional storage structures;

 

 iii.       Testing of designs developed by other agencies;

 

 

 

EXTENSION DIVISION

 

            The function of Extension division is to plan and devise through the employment of various media of communication publicity, creation of a climate for acceptability of modern/  improved storage technology developed and recommended by the Institute.                                                                             

 

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MANUAL-II

 

          THE POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES

 

S.No.

Name of Post

Allotted Powers & Duties

 

1.

Agriculture Technologist

Vacant*

 

2.

Assistant Director(S&R)

Associate investigator of R&D and AAP Project works.  Reporting to Officer-in-Charge inadministrative and technical works.  Preparation of reports (MPR., QPR,Annual etc.)

Additional Charge in the absence of Agricultural Technologist

DDO, Administrative and Technical Head of the F.S., supervision of all administrative and technical works pertaining to the F.S. including Hostel etc.

3.

Technical Officer(S&R)

(Two Posts)

Co-investigator to different R&D and AAP project works and as a reporting officer to A.D. preparation of MPR & QPR.

4.

Senior Clerk

Preparation of Bills, reports pertaining to expenditure, Budget, handling of cash etc.  Maintenance of Records, files, Registers etc. Typing of reports etc.

Additional Charge

Timely submission of all monthly, quarterly and annual reports including Hindi report, office management including keeping of all sorts of administrative files.  Submission of bills, Registers to officer in charge in time. Noting and drafting of administrative quaries, Reports, proposals etc.

 

5.

Jr. Clerk

Entry to PBR, G.P.F. Ledger, Receipt & Despatch of letters, preparation of bills etc. Typing works.

 

6.

Lab Assistant

Maintenance of Lab.  Equipments Lab. Chemicals  etc. Preparation of Reagents, solutions etc.  Assistance in Research and Development work, project works both in physical and chemical Lab.

Additional Charge

General storekeeping, Preparation of Purchase proposal and other related work.

7.

Driver

Maintenance of Log book, proper maintenance of vehicle and driving of staff car.

8.

M.C.O.

Proper maintenance of workshop Machineries tools preparation of jobs sheet etc.  Fabrication of Metallic and Non-metallic bin, inlets & outlets etc.  Demonstration to trainees.

Additional Charge:

Supervision of Eng. Workshop including the maintenance of Machineries. Implementation of allotted Eng. Works, including training, sketching/drawing and reporting of Eng. Project Works.

9.

Carpenter

Proper maintenance of Carpentary tools etc. Farbrication/errection of wooden Bins, Model etc.

10.

Jr. M.C.O.

(3 posts)

To provide assitance to MCO in fabrication, erection of Metallic & non-metallic bins.  Models, inlets & outlets storage structures of different kinds.

11.

Lab Attendant

Cleaning/Washing of Glass apparatus, Lab, Proper display of chemicals/apparatus and assistance in preparation of Reagents/solutions etc. both in physical and chemical Lab.

12.

Field Man

Attending of office/field works both administrative and technical.

13.

Mali

Maintenance of lawn, park and gardening both indoor and outdoor, including preparation of seed beds, plantation and watering.

14.

Watchman

(two posts)

Watch and ward duty both at day and night at the complex.

15.

Safaiwala

Proper cleaning and sweeping of whole office building, work shop, Hostel and the campus.

 

*Agricultural Technologist bing “Head of the Office” is overall incharge of the Field Station, acts as Controlling Officer and DDO, exercises administrative and financial powers delegated by the Ministry .  He  is responsible for planning, organizing and controlling of all the affairs and activities of the Institute including teaching and research.

 

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MANUAL – III

 

THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY

 

S.No.

Type of Cases

Level of final disposal

Channel of Submission

1

2

3

4

1.

Status paper of the research projects

Director

TO/AD/AT

2.

Final report of research project

Director

TO/AD/AT

3.

Compiled project reports

Director

TO/AD/AT

4.

Material for annual report

AT

TO/AD

5.

Technical advice

AT

TO/AD

6.

Monthly/quarterly progress reports

AT

TO/AD

7.

Indent for pesticides/Equipment chemicals etc.

AT

TA/AD

8.

Correspondence regarding Organisation of Long Term Training Courses (LTTC)

AT

TO/AD

9.

Correspondence regarding Organisation of Short Term Training Courses(STTC)

AT

TO/AD

10.

Correspondence with SGC Office/State Govt./NGO for conducting artisan training courses

SAE

TA/FM/AE

11.

Supply of technical specification/literature on storage structures etc.

SAE

TA/FM/AE

12.

Supply of bin components to SGC Offices

AT

TO/DD

14.

Audit Inspection Reports and action thereon

 

AT

Sr.Clerk/AD

15.

Maintenance of personal records and Service Books of the officials

AT

Jr.Clerk/Sr.Clerk

16.

Processing of Pension Papers

AT

Jr.Clerk/Sr.Clerk

17.

Watch and Ward of the Institute

AT

Jr.Clerk/Sr.Clerk

18.

Preparation of BE,RE and final estimate and submission to Ministry

AT

Jr.Clerk/Sr.Clerk

19.

Preparation of Salary/Medical/LTC/TA bills and other personal claims etc. Maintenance of GPF records of Group D staff

AT

Jr.Clerk/Sr.Clerk

20.

Obtaining sanction for Contingent expenditures, advances and personal claims and submission of bills to PAO

AT

Jr.Clerk/Sr.Clerk

21.

Procurement of stationery, Chemicals & glass ware items, equipments, furniture, machine repair and maintenance & upkeep of office vehicles and equipments.

AT

Jr.Clerk/Sr.Clerk

22.

Issue of store to officials/Divisions

AT

Jr.Clerk/Sr.Clerk

23.

Work related to Rajbhasha

AT

Jr.Clerk/Sr.Clerk

MANUAL-IV

 

THE NORMS SET BY IGMRI,LUDHIANA FOR DISCHARGE OF ITS FUNCTIONS

 

 

S.No.

Type of Cases

Time limit for disposal

 (No. of days)

1.

Submission of final project reports of completed projects

 

60 days

2.

Scrutiny of application/bio data of sponsored and private candidates for admission to Long Term Training Courses as per norms by the Training Division and approval of the Director.

 

25 days.

3.

Issue of circular to State agricultural department, save Grain Campaign offices and non Govt. Organisation for sponsoring candidates for Artisen Training Courses.

 

20 days.

4.

Examination of purchase proposals, inviting quotations/rate contract and issue of supply order.

 

45 days

5.

Examination of bills/invoice or supplied material/service, obtaining sanction and release of payment to the firms

 

30 days

6.

Examination of audit inspection reports and replies

 

60 days

7.

Preparation of BE and RE

 

10 days

8.

Processing of personal claims of officials

 

30 days.

 

 

 

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MANUAL – V

 

 

THE RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS HELD BY I.G.M.R.I., JORHAT

 

 

1.         The set of rules & regulations notified by the Govt. of India, common for all Govt. Deptts. Including the fundamental rules, supplementary rules, general financial rules, central treasury rules, CCS (Conduct) rules, CCS (Classification Control & Appeal) rules, official language rules and the manual of office procedure etc. in discharging the administrative functions.

 

1.                  Allotment of Govt. Quarters Rules.

 

3.         Instructions/guidelines issued by the M/O CAF&PD, for conducting Artisan Training Course.  

 

4.         Training Manual on Storage and Inspection  of foodgrains at Commercial and

Farm level.

 

5.         Guide for fabrication of metal bins.

 

2.                  Other compilations of rules and regulations issued and brought out by the Ministry of Finance, M/O HA’DOP&T etc. from time to time.   

 

 

 

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MANUAL – VI

 

 

CATEGORIES OF DOCUMENTS  HELD IN THE INSTITUTE

 

All the divisions in the Institute maintain and retain files, registers etc. relating to the work dealt in by them. Copies of the acts, rules regulations, etc. are also maintained and retrained by them. Besides, the following documents are also maintained:-

 

1.   Design, fabrication and construction drawings of storage structures, dryers, cleaners etc.

2.   Library stock registers & Index cards.

3.   Accession register for books & reports/Bond journals/ISI standards/ periodical register for current foreign journals/Write off register/Bill register for books/newspapers record register.

 

4.   Training registration & certificate issue register.

5.   Standing Guard file.

6.   Pay Bill Register and Service Books.

7.   Reports on physical verification of stores and audit inspection.

8.   Annual reports of  targetted activities and R&D Projects.

9.   Training Manual on Storage and Inspection of foodgrains.

 

****

 

 

 

 

 

MANUAL-VII

 

 

THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATIONS THEREOF.

 

 

            No such arrangement exists at the Institute.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL-VIII

 

 

BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSTITUTED IN IGMRI, LUDHIANA

 

 

 

            No such boards, councils, committees and other bodies are constituted at this Institute.

 

 

MANUAL –IX

 

DIRECTORY OF OFFICERS AND EMPLOYEES OF INDIAN GRAIN STORAGE MANAGEMENT & RESEARCH INSTITUTE, LUDHIANA

Sl. No.

Name of the Officer/ employee

Office Address

Tel. No.

Residential Address

Tel. No.

1

Sh.K.L.Kharari

Assistant Director(S&R)

IGMRI, Jorhat

2340070

IGMRI Campus, Rawriah Tini Ali, Jamuguri Village Road, Jorhat-5 (Assam)

 

2

Sh. S.K.Das

Tech. Officer

IGMRI, Jorhat

-

-do-

 

3

Sh. S. M. Kamthana

IGMRI, Jorhat

-

-do-

 

4

Sh. M.Topno

Sr.Clerk

IGMRI

Jorhat

-

Nowsalia gaon

K.B.Road,

Borbheta, Jorhat-785001

0376-2372065

5.

Sh.U.K.Sarmah

Lab Assistant

IGMRI,

Jorhat

-

Tarajan West

A.T.Road, Jorhat-785001

-

6

Sh.P.K.Bairagi

Jr.Clerk

IGMRI, Jorhat

-

IGMRI Campus, Rawriah Tini Ali, Jamuguri Village Road, Jorhat-5 (Assam)

-

7

Sh. H.N.Baruah

Driver

IGMRI, Jorhat

-

-do-

-

8

Sh.A.C.Dag

Carpentar

IGMRI, Jorhat

-

-do-

-

9

Sh.T.R.Baruah

M.C.O.

IGMRI, Jorhat

-

Ulutolia Vill. P.O.

Kunwari Pukhuri,

Jorhat

-

10

Sh.P.K.Gogoi

Jr.M.C.O.

IGMRI, Jorhat

-

Habungi Gaon,

P.O.Chaliha viz

Jorhat-5,Jorhat

-

11

Sh.S.Chetia

Jr.M.C.O.

IGMRI, Jorhat

-

Mekngial gaon

P.O.Bor Ahom

Kathoni,Jorhat-6

-

12

Sh.N.Das

Jr.M.C.O.

IGMRI, Jorhat

-

Rajamoidam New Colony,Jorhat-1

-

13

Sh.K.C.Das

Lab Attendant

IGMRI, Jorhat

-

C/O D.Borah Navapur, Jorhat-1

-

14

Sh. Robin Sarmah

Fieldman

IGMRI, Jorhat

-

Chirotia gaon,

Jorhat-6

-

15

Sh. N.S.Das

Mali

IGMRI, Jorhat

-

IGMRI Campus,Jorhat-785001

0376-2301086

16

Sh. Amar Balmiki

IGMRI, Jorhat

-

Engineering College Road, Kalyanpur Basti

0376-2372420

17.

Smt. Mandira Bhuyan

Watchman

-do-

-

Bhuyan Chuk gaon,

Bahona Tini Ali

P.O. Bahona Jorhat

0376-233003

MANUAL –X

 

MONTHLY REMUNERATION RECEIVED BY THE OFFICERS AND

 EMPLOYEES IN IGMRI,LUDHIANAAs on September, 2005

 

 

Sl. No.

Name

Designation

Pay Scale (Rs.)

1.

Sh.K.L.Kharadi

Assistant Director(S&R)

Rs.8000-275-13500

2.

Sh.S.K.Das

Technical Officer(S&R)

Rs.10000-325-15200 (2nd ACP)

3.

Sh.S.M.Kamthana

Technical Officer

Rs.8000-275-13500

4.

Sh.M.Topno

Sr.Clerk

Rs. 4000-100-6000

5.

Sh.U.K.Sarmah

Lab Assistant

Rs.5000-150-8000

6.

Sh.P.K.Bairagi

Jr. Clerk

Rs. 3050-75-3950-80-4590

7.

Sh. H.N.Baruah

Driver

Rs.4000-100-6000 (1st ACP)

8.

Sh.A.C.Das

Carpenter

Rs.32000-85-4900 (1st ACP)

9.

Sh. T.R.Baruah

MCO

Rs.3200-85-4590 (1st ACP)

10.

Sh. P.K.Gogoi

Jr. MCO

Rs.3050-75-3950-80-4590 (1st ACP)

11.

Sh.S.Chetla

-do-

-do-

12.

Sh.N.Das

-do-

-do-

13.

Sh.K.C.Das

-do-

Rs.2750-70-3800-75-4000 (1st ACP)

14.

Sh.Robin Samrah

-do-

Rs.2610-60-2910-65-3300-70-4000(1st ACP)

15.

Sh. N.S.Das

Mali

-do-

16.

Sh.A.Balmiki

Safaiwala

-do-

17.

Smt. M.Bhuyan

Watchman

Rs.2660-60-3200

 

 

 

MANUAL-XI

 

The Budget allotted to each of its agency, indicating the particulars of all plan, proposed expenditure and reports on disbursements made:

 

 

S.No.

Major Head

Budget Estimate Final 2005-06

Total progressive expenditure end upto the end of the  month of August,2005

1.

Salaries

28,00,000

12,08,014

2.

Medical

    1,00,00

1,778

3.

Wages

     20,000

1,920

4.

T.E.

2,00,000

76,224

5.

S & M

50,000

-

6.

Minor Works

4,60,000

-

7.

Sch. & Stip

60,000

24,750

8.

Information Technology

(i) O.E.

(ii)Prof..Ser

(iii)Other Ser.

 

 

1,00,000

10,000

20,000

 

 

-

-

-

 

Total Rs.

42,20,000

14,09,806

 

 

 

 
MANUAL-XII

 

 

 

THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

 

 

 

            Not applicable to this station

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL-XIII

 

 

 

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED BY IGMRI, LUDHIANA

            -------------------------------------------------------------------------------------------

 

 

        

            Since no subsidy programmes run in the Institute, hence not applicable.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

     MANUAL-XIV

 

 

 

DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD IN IGMRI, LUDHIANA,  REDUCED IN AN ELECTRONIC FORM.

 

 

 

 

NIL

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL-XV

 

 

 

THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE IN IGMRI, LUDHIANA.

 

            Different panels/boards are mounted on the walls in office premises depicting details information about functioning of different divisions of this field station for public use.  Photographs and press news etc. are also mounted on the boards.  Different types of leaflets, handbills, pamphlets, booklets etc. are also made available to the public for their information and guidance.  A museum is also maintained with full information of this institutes and its activities.

 

            A Library is maintained at this field station.  The working hours being 9.00 A.M. to 5.30 P.M.  This Library is meant for scientists, staff and trainees of different training programs being conducted by this field station and also for any other scientific/technical persons working at University and state agencies etc.

 

 

 

 

 

 

 

 

 

 

 

 

 

  MANUAL-XVI

 

 

 

THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS.

 

Sr.        Name                           Designation                       Phone                                   Fax

No.                                                                         Office              Residence

 

 

01.      Sh. S.K.Srivastava       Joint                     011-23387334     011-24366824           -

                                          Commissioner(S&R)

                                         (Senior Central Public         

                                              Information

                                                Officer)

 

 

02.       Dr. S.K.Ghosh             Director            0122-2316601      0122-2316553      0122-2316601

                                           (Central Public      

                                              Information

                                                Officer)

 

03.       Sh. K.L.Kharadi    Officer-in-Charge 0376-2340070   -                                   -

                                           (Central Asstt.      

                                          Public Information

                                                     Officer)      

 

 

 

 

 

 

 

 

 

                                                

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MANUAL-XVII

 

 

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED.

 

The Institute has got the following facilities for smooth functioning of various activities.

 

NIL